STATE COUNCIL MEETING
ATTENDANCE: Robin Walsh, Faye Everson, Laura Raymond, Joan Cooper-Zack, Maureen Curtis-Cooper, Deb Delaney, Kay McClain, George O’Neil, Deb Donahue, Carlene Kincaid, Sophia Veinglou, April Bowers, Linda Unda, Gina Crocker, Mary Martel, Julie Bunn
GUESTS: Cheryl Bouchard, Charla Scott, Nellie Jacob, Donna Zimmerman, Cheryl Shaw, Deborah Tonelli, Lara Bailey, Eva Bodio, Deb Blank, Dan Kane
Meeting was called to order at 1150.
Welcome and Introductions.
Minutes of April 12 meeting accepted as recorded.
PRESIDENT’S REPORT:
The report was distributed as a written report in order to allow more time for discussion of issues.
TREASURER’S REPORT:
Presented by Joan Cooper-Zack.
Karen O’Neil Account $ 4,933.47
Injury Prevention Account $17, 462.63
General Business Account $ 18,924.33
Three CDs $26,429.11
PRESENTATION of 2006 BUDGET:
Robin provided a power point presentation of the budget. Discussion took place at each line item.
Line Item Budgeted Amount
Conference Calls $1000.00
Brief discussion on the advantages of this model
Meeting Expenses $7000.00
Robin reports each meeting is approximately $1400.00
Postage and Office Supplies $2500.00
Costs have increased because membership has increased. We will try to use more e-mails.
Mileage $1000.00
No one usually uses this budget but costs of gas has risen.
Delegates $9000.00
May have 16 delegates at $500.00 stipend each.
Gifts $1000.00
Last year spent $500.00, suggestion to make a budget of this
amount because we have colleagues in
Travel Expenses $3300.00
Expenses for the President and designee.
State Council Party Expenses $2000.00
O-M-TINY party at Nationals
ENA Week $3000.00
Gifts for hospital staffs during ENA week.
Forward suggestions to Robin.
Secretary Expenses $500.00
Treasurer Expenses $7200.00
We need to have a professional audit as we will be changing treasurer’s and it makes sense to budget for this now.
Education Committee $500.00
Nurse Practice
Committee $500.00
Trauma Committee $500.00
Pins and conference calls
Pediatric Committee $500.00
Pins and conference calls
Bylaws and Nominations $150.00
Government Affairs $500.00
Menu $2400.00
4 issues per year
Website $500.00
Membership $1000.00
Income
State Assessments $7900.00
MENA Conference $12,260.91
NERS
We have no idea of this figure for 2006
ENPC/TNCC
We do not have a figure for 2006
Discussion of budget was lengthy. It was clear that our budget of approximately $47,000 in spending was above $30,000.00 in approximate income. This $17,000.00 deficit prompted concerns about using the CDs to meet budget. Discussion of past practices ensued. It was clear we need to focus on fund raising, careful checks and balances, vendor supports and thoughtful gifting. It also became clear that we need to be back on schedule for budget formulation ie the November 2006 meeting is the time to present the 2007 budget.
Other discussion was that the treasurer needed to notify the executive committee when things appear out of control, report balance every month, and take immediate action if balance is below $12,000.00. Other suggestion was to increase participant cost of TNCC and ENPC.
CALL FOR VOTE TO APPROVE by Maureen Cooper Curtis seconded by Deb Foley. Budget passes 14:2
Due to the lengthy budget discussion and the time constraints the meeting was adjourned at 1320.
Submitted by,
Laura Raymond/Recording Secretary