Present:
Donna
Zimmerman, Carlene Kincaid, Sophia Veinaglou, Eva Bodio, Debbie Tonelli, Deb
Delaney, Maureen Curtis Cooper, Deb Donahue, Faye Everson, Barb Foley, Nella
Jacob, April Bowers, Charla Scott, Anne Manton, Joan Cooper-Zack, Julie Bunn,
Gina Crocker, Mary Martel and Robin Walsh.
Discussion:
Site Visit group reported on the visit to the
Plymouth Radisson. They evaluated the vendor space and met with the hotel event
planner. The vendors will use the lobby space and 1/3 of the conference space.
The ballroom divides into 3 rooms. The estimate is for a minimum of 40 vendor
spots. The vendors will be sent letters requesting attendance and sponsorship.
There was discussion on how to
schedule the conference to allow participants to take advantage of the tourist
sights of the area. The hotel rate will be extended thru Friday night so people
can stay over if they choose. The conference schedule was finalized to be: All
day Wednesday, Thursday morning until
Hospitality: the hotel has space for
an event at night, could be poolside. Hotel needs to have the final confirmation
for night event by
There will be an extra room on the
lower level to display baskets and hold a raffle.
There was discussion on how to
best-fit meal plan into time with vendors. The final consensus was:
Wednesday: Continental breakfast,
lunch and wine and cheese reception by the pool in the evening. This will take
advantage of the full day of conference.
Thursday: Coffee and brunch
Friday: Continental breakfast and
lunch.
It
was felt that most vendors would likely leave after Thursday and definitely by
Friday morning.
Reviewed a tentative
budget. There will be a conference call to set a budget for the
program.
Speaker fees were discussed 20-22
speakers @ $250/speaker = $10,000 without factoring in travel and room
expenses.
A/V equipment and person to
troubleshoot needed for speakers. Gina to check with the
hotel to see if they have equipment and techie to set up and troubleshoot.
It was decided that this should be included in the budget as the success of the
program depends on the A/V equipment functioning properly.
Logo:
Kay McLain has artist friend who will designed the Boston NERS logo to make a few
sketches for committee to vote on.
Speakers
and topics are work in progress. Anyone with suggestions for either please send them to Donna Zimmerman. It was suggested to lean more
heavily toward clinical category since Leadership covers the Other
category of CEU’s.
Respectfully
submitted,
Mary Martel