NERS 2007
Chairs: Roles and responsibilities
1. Set Ground
Rules
2. Choose
dates/location
3. Choose sub
chairs
A. Hospitality
Someone
with experience in planning an event
(wedding,
shower, etc)
Detail
oriented
Can
work with a budget
Team
player
This
can make or break the budget
B. Curriculum
Best
if CS educator or CNS with a history
of
program planning
Choose
topics, speakers/ format (tracks)
Layout
the educational program
CEU
application
Budget
AV
equipment, speaker agreements/disclosure
On-site
intro of speakers
Evaluations-
total
Identify
back-up speakers (plan for worst case)
3. Vendors
Best
if chair is manger/educator
someone
with day-to-day contact with vendors
Contacts
vendors
Set
a budget
Arrange
vendor space
Vendor
info
Make
sure they know electrical, phone, etc are
additional
costs
Push
for levels of vendor support
Need
a large vendor space
Last
MA NERS had 40+ vendors
$$talks
- no check - NO space
4. Brochure/Publicity
Come
up with a logo
Think
about format of brochure
Get
info from each group
Hospitality
Curriculum
Work
with group to develop fees for program
Find
printer- get prices
Get
mailing lists
Decide who is going to
do the books
registration/curriculum/publicity
As a group, committee
needs to decide on
Bags
Name
tags
Books
5. Registration
Good
with computer
Detail
oriented
Keep
good records
GROUND RULES FOR THE
WHOLE GROUP
1. Attend all
meetings
2. No hotel
contact - only through chair unless
authorized
by chair
3. No one agrees
to anything without group consensus
4. Can be removed
if not doing your job
Co-chairs
Need
an agenda for each meeting
They
are driving the process
Holding
people accountable
1st
meeting of chairs with Gina and Julie
ground
rules for the group
*open
communication
*NO
backstabbing
*Disagree
at meetings but one voice
Support
each other
*Meet
your deadlines - we are all busy!
Julie/Gina need to
develop an overall budget with
categories for
each sub group
Each sub group needs to
develop a line item budget
All
budgets come together, get looked at and approved
Have
to be revenue neutral
April Conference
Flyer out 3 months ahead
of time (Feb 1st)
CEU application in early
Allow 6 weeks for
printing/putting together
Consider holidays - how
busy everyone is
So have all speakers set
by early November
Have 1st
planning meeting at the hotel
don’t
need to interact with hotel people
but
need to see space